Grants for Public Libraries

Final reports for all grants are due 30 days after their closing date. Each grant has a single final narrative report. The final report was revised in 2020 and approved by the State Librarian for use in LSTA programs.

Things to keep in mind for the final reports: 

• Please include the grant number
• Photographs of programs or events are encouraged!
• If you created a video or a website for this project please include a link.
• If you created any marketing or promotional materials for this grant project please include a digital copy in pdf form.
• If your library system held a public program or staff training that was funded in part or full by LSTA funds, you need to conduct a survey. You can find sample surveys here. While it is acceptable to write your own survey, the essential questions from the Institute of Museum and Library Services (IMLS) surveys must also be included. (These align with the State Program Reports (SPR) that we need to complete every year for our federal grants partner, IMLS.)
• Please complete the final report in Word and return it to your grant liaison as a Word document. We will, of course, accept pdfs but submitting a Word document makes it easier for MSL to communicate your info to IMLS.
• If your library system created a Marketing Plan, Strategic Plan, Feasibility Study, Master Plan, or any tangible product, you need to include the IMLS logo, the MSL logo, and an acknowledgment of the grant award as well as the grant number.
• DEADLINE: Most grants end June 30, 2021, and most final reports are due July 30, 2021.

Beginning in mid-May 2021 we will begin migrating grant applications on the new Electronic Grants Management System (eGMS).
Final reports for all grants that begin July 1, 2021, will not have interim reports due until January 30, 2022, and final reports will be due July 30, 2022. Please email your completed final report to your MSL grant liaison. Thank you!

Activities Summary – What to Collect 

There are three types of activities – instruction, content, planning & evaluation. In addition to surveys, specific quantitative data for each activity should be tracked throughout the grant period. Please see the reporting structure below to indicate the information that will need to be reported for each type of activity. 

Output Quantity Information: 

If “Activity – Mode” combination = “Instruction – Program”:

Session length (minutes):

Number of sessions in program:

Average number in attendance per session:

Number of times program administered:

If “Activity – Mode” combination = “Instruction – Presentation/performance”:

Presentation/performance length (minutes):

Number of presentations/performances administered:

Average number in attendance per session:

If “Activity – Mode” combination = “Instruction – Consultation/drop-in/referral”:

Total number of consultation/reference transactions:

Average number of consultation/reference transactions per month:

If “Activity – Mode” combination = “Content – Acquisition”:

Number of hardware acquired:

Number of software acquired:

Number of licensed databases acquired:

Number of print materials (books & government documents) acquired:

Number of electronic materials acquired:

Number of audio/visual units (audio discs, talking books, other recordings) acquired:

If “Activity – Mode” combination = “Content – Creation”:

Number of items digitized:

Number of items digitized and available to the public:

Number of physical items:

Number of open-source applications/software/systems:

Number of proprietary applications/software/systems:

Number of learning resources (e.g. toolkits, guides):

Number of plans/frameworks:

If “Activity – Mode” combination = “Content – Preservation”:

Number of items conserved, relocated to protective storage, rehoused, or for which other preservation-appropriate physical action was taken:

Number of items reformatted, migrated, or for which other digital preservation-appropriate action was taken:

Number of preservation plans/frameworks produced/updated (i.e. preservation readiness plans, data management plans):

If “Activity – Mode” combination = “Content – Description”:

Number of items made discoverable to the public:

Number of collections made discoverable to the public:

Number of metadata plans/frameworks produced/updated:

If “Activity – Mode” combination = “Content – Lending”:

Total number of items circulated:

Average number of items circulated / month:

Total number of ILL transactions:

Average number of ILL transactions / month:

If “Activity” = “Planning & Evaluation”:

Number of evaluations and/or plans funded:

Number of funded evaluation/plans completed: